Guest Groups

Groups are named segments of your guest list. When you send an announcement, you select one or more groups as the recipients — Weddingkart delivers the message to every guest in those groups. Groups are internal to Weddingkart. They are not WhatsApp groups and do not appear anywhere in your guests’ WhatsApp app.

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What groups are used for

Groups let you target specific subsets of guests with relevant messages. Common examples:

• Brideside / Groomside — for messages relevant to each family
• VIPs — for priority communication
• Family — for close family members across both sides
• College Friends — for a specific social circle
• Dubai Guests — for guests traveling from a specific city
• Hotel Guests — for guests staying at the wedding hotel
• Sangeet Guests — for guests invited to a specific ceremony
• Test — for testing announcements before sending to everyone

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Creating a group manually

You can also create a group while adding a guest: in the Select Group list, tap Create a group to organize guests.

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Group name rules

• Group names are saved in lowercase, so “Family” and “family” are the same name.
• Two groups in the same wedding can’t have the same name. If you try, you’ll see “Group with this name already exists” (when creating) or “A group with this name already exists” (when renaming). Pick a different name, or add guests to the existing group instead.
• If creating a group fails for another reason, you’ll see “Couldn’t create group. Please try again.”

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The All Guests group

All Guests is a built-in group that always contains every guest in your wedding. It isn’t listed in Manage Group, and it can’t be renamed, merged, or deleted. While you’re viewing All Guests you can copy guests into other groups or delete guests, but you can’t move them out of it or remove them from it — every guest is always in All Guests.

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Auto-created groups from Excel import

When you import an Excel file, Weddingkart suggests groups from your sheet names and from the values in your other columns, and creates the ones you select. A guest on a “Brideside” sheet is added to the “brideside” group, and a guest with “Yes” in a “Brideside” column is added to the “brideside=yes” group. This means you can set up all your groups before you even open the app — just structure your Excel file the way you want your groups to look. See Excel Import for details on file formatting.

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Managing group membership

You can add or remove guests from groups at any time:

• Add a guest to a group — open the guest’s profile and choose groups in Select Group, or open the group, tap Add Guest, and use Add Existing Guests to add guests who are already in another group
• Move a guest — moves the guest from one group to another (removes them from the original)
• Copy a guest — adds the guest to a new group without removing them from the current one
• Remove a guest from a group — removes the guest from the group only; the guest record is not deleted

To move, copy, or remove, tick the checkbox next to the guests in the list (or tap Select All), then use the action icons at the top of the screen. When moving or copying, choose one or more destination groups — if you don’t pick any, you’ll see “Please select at least one group”. If your wedding has no other groups yet, you’ll see “No groups available” and “Create a new group to get started”. A few things to know:

• A guest can be in any number of groups. Being in “Brideside” and “VIPs” at the same time is fine.
• Groups made from an Excel column hold one value per guest. If you copy or move a guest into mehendi=no, they’re taken out of mehendi=yes (and any other mehendi=… group) automatically, so they can’t be in two answers for the same column.
• Removing isn’t deleting. Remove from group asks “Are you sure you want to remove this guest from the group?”; deleting asks “Are you sure you want to permanently delete this guest?” and removes them from the whole wedding.

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Other group operations

Tap Manage Group on the Guests screen to see all your groups. Each group’s menu has these options, and you can also select several groups at once to merge or delete them together. Rename — you can rename any group at any time without affecting its members or any past announcements. Duplicate — creates a copy of a group with the same guests, under a new name. Merge into… — choose one or more groups and a group to merge them into. All members are combined into the group you merge into, and the other groups are removed. You can optionally give the final group a new name in Final group name (optional). A guest who was in several of the merged groups appears only once in the final group. If you’ve selected every group, you’ll see “No other groups available as a merge target. Deselect at least one group to keep it.” Delete — deleting a group removes the group only. The guests in it are not deleted. Deleting one group asks “Are you sure you want to delete the group ?” — tap Yes, delete. Deleting several at once tells you how many guests will be ungrouped: “This will ungroup N guests. The guests themselves will not be deleted. This cannot be undone.” When it’s done you’ll see ”🎉 Deleted N groups”. Group names in the Rename, Duplicate, and Merge into… boxes follow the same name rules — a name already used by another group is refused. To select several groups, tap the select icon in Manage Group, tick the groups (or Select all), then tap Delete or Merge into… at the bottom.

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Sending to multiple groups

When you send an announcement to more than one group, each guest receives the message only once — even if they belong to multiple groups. Weddingkart takes the union of all selected groups and deduplicates the recipients automatically.

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Tips for managing groups

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Common questions