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Open Guests and tap Add Guest to see every way to add guests:
  • Add Manually — enter guest details one by one
  • Import from Excel — upload your guest list spreadsheet (see Excel Import)
  • Phone Contacts — pick guests from your phone’s contact list
  • Invite via Joining Link — share a link or QR code so guests add themselves
  • Add Existing Guests — shown when you’re inside a group; adds guests who are already in another group

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Manual addition

Use manual addition when you have a handful of guests to add or need to quickly add a single person.
1

Open the Guests section

Navigate to the wedding in the Weddingkart app and open Guests.
2

Tap Add Guest

Tap Add Guest → Add Manually. The Create Guest form opens.
3

Enter name and phone number

Enter the guest’s name and phone number. You can add two more numbers in Alternate Number and Alternate Number 2, for up to three phone numbers per guest.The country code is set to India (+91) by default. For international guests, tap the country code next to the number to pick their country, or type the full number starting with + (e.g., +1 555 123 4567 for the US) and the country is detected automatically.
4

Assign to a group (optional)

Use Select Group to add the guest to one or more groups. You can skip this and assign groups later. If you don’t have any groups yet, tap Create a group to organize guests.
5

Save

Tap Save Guest. The guest is added to your wedding immediately and you’ll see ”🎉 Contacts added!”. To keep going, tap Save & Add Another instead — you’ll see “Guest saved! Add the next one.” and the form clears so you can enter the next guest.

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If Save doesn’t do anything

Guest Name and Phone Number are required. If either is missing, or a number you typed isn’t a valid phone number for the selected country, tapping Save Guest doesn’t save — the cursor jumps to the first field that needs fixing. The alternate number fields are optional, but if you type something in one, it must be a valid number too (clear the field if you don’t need it).

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If the number already belongs to another guest

Weddingkart doesn’t put two different people on the same number by accident:
  • Same number, different name — the new guest isn’t created, because that number already belongs to someone else in your wedding. Search your guest list for the number to find them. If two people genuinely share one phone (a couple on one handset, for example), add them as a single guest such as “Priya & Rahul”.
  • Same number, same name — Weddingkart treats it as the same person and updates the existing guest instead of adding a copy. Any groups you picked are added to that guest.
The same check applies when you edit a guest and change their number.

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Editing a guest

Tap a guest in the list to open their profile. You can change their name, Phone Number, Phone Number 2, Phone Number 3, groups (Select Group), RSVP (Yes, No, or Not Answered), and RSVP No of Guests (1 to 9 — only available when RSVP is Yes). Tap Save to keep your changes; you’ll see ”🎉 Contacts updated!”.

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Adding from phone contacts

Tap Add Guest → Phone Contacts to pick guests straight from your phone’s contact list. This works in the iOS and Android apps only — contact picking isn’t available on the web app, so use Add Manually or Import from Excel there. On the web you’ll see “Contacts aren’t available in the browser”, with buttons to Add Manually or Import from Excel instead. How it works:
  • The first time, your phone asks for permission to read your contacts. If you said no, you’ll see “Contacts permission denied. Please allow access to import contacts.” with Request Permission Again. If you chose “don’t ask again”, you’ll see “Contacts permission permanently denied. Please enable access from app settings.” — tap Open App Settings and allow Contacts for Weddingkart.
  • Only contacts that have a phone number are listed. If a contact has several numbers, the first one is used.
  • Search by name, tick the people you want, optionally pick a Group, then tap Add Contacts.
  • There’s a limit on how many contacts you can pick in one go. If you reach it you’ll see “Maximum N contacts allowed.” (N is the current limit) — add that batch, then open Phone Contacts again for the next one.
  • Contacts saved without a country code are read as numbers from the same country as your own Weddingkart login number. If you have international guests saved without + and a country code, check their numbers after adding them.
  • The same duplicate rules as manual adding apply: a contact whose number already belongs to a different guest is skipped, and a contact you’ve already added is updated rather than duplicated.

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Letting guests add themselves

Tap Add Guest → Invite via Joining Link to create a link (and QR code) that guests use to add themselves. This is useful for guests whose number you don’t have — share the link on family WhatsApp groups, or print the QR on your invite.
  • Create a separate link per group — for example, a Reception link adds people straight to your Reception group.
  • If a link is set to Approve each guest, new sign-ups wait for you to Approve or Decline them before they’re added to your guest list. The Invite via Joining Link option shows how many people are waiting.
Still add at least one number per family yourself so no family is missed.

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Adding guests who are already in another group

When you’re viewing a group (not All Guests) and tap Add Guest, you’ll also see Add Existing Guests — “Add guests already in another group”. Use it to put people you’ve already added into this group without typing them again. The guests stay in their other groups too.

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Guest fields

Every guest requires a name and at least one phone number. Everything else is optional.

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Guest attributes

Guest attributes are custom fields you attach to individual guests. They work like extra columns in a spreadsheet — you define the field name once, then set a value per guest. Common attributes include:
  • hotel_name — which hotel the guest is staying at
  • pickup_point — airport or station pickup location
  • bus_number — shuttle or bus group assignment
  • meal_preference — dietary requirement
Once you set an attribute, you can use it in any WhatsApp message. While editing a message, tap a chip under Insert a guest detail — it adds a placeholder such as {{hotel_name}}, and Weddingkart replaces it with each guest’s specific hotel name at send time. Every guest gets a personalised message from a single template. If you place a guest in a room on the Rooming screen, their {{hotel_name}} is set for you automatically. You can add attributes in three ways:
  • In bulk from Excel — include them as extra columns in your file (see Excel Import). The column header becomes the attribute name in lowercase with underscores, so a “Hotel Name” column becomes {{hotel_name}}. Only the columns you pick on the Per-guest info step are saved.
  • Per guest — open a guest’s profile and tap Add in the Per Guest Info section to enter a label (for example, PNR or Hotel name) and a value.
  • For the whole wedding — tap Attributes on the Guests screen to open Attribute Management, where you can add an attribute, set its fallback text, combine two attributes into one, or delete one.
If a guest has no value for an attribute you used, their message shows that attribute’s fallback text instead — set it with Set fallback in Attribute Management. The message preview also tells you when the guest you’re previewing has no value on record, so you can fill the gap before sending.

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Next steps

Once your guests are added, organize them into groups to control who receives which announcements.
For large guest lists, skip manual addition entirely. Use Excel import to bring in hundreds of guests at once, with groups created automatically from your spreadsheet columns.

Guest Groups

Organize guests into segments for targeted announcements

Excel Import

Import your entire guest list in one step

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Common questions

A required field is empty or a number isn’t valid. The cursor moves to the first field that needs fixing. Check the name, the main phone number, and any alternate number you typed — clear an alternate number field if you don’t need it.
Their number probably already belongs to a different guest in your wedding, so a second guest wasn’t created. Search your guest list for the number to find who has it.
Add them as one guest with a combined name, such as “Priya & Rahul”. Weddingkart won’t create two different guests on the same number from the Add Guest form.
Use Alternate Number and Alternate Number 2 when adding, or Phone Number 2 and Phone Number 3 on the guest’s profile. A guest can have at most three numbers.
Yes. Tap the country code next to the number and pick the country, or type the number starting with + and the country code. See International Guests.
Browsers can’t read a phone’s contact list. Use the Android or iOS app to pick contacts, or use Add Manually or Import from Excel on the web.
Open Phone Contacts again and tap Request Permission Again. If you see “Contacts permission permanently denied”, tap Open App Settings and allow Contacts for Weddingkart in your phone’s settings.
It’s safe. A contact whose name and number match an existing guest updates that guest instead of creating a duplicate.
Open the guest’s profile and tap Add under Per Guest Info, import it as a column from Excel, or place the guest in a room on the Rooming screen to fill in their hotel name automatically.