> ## Documentation Index
> Fetch the complete documentation index at: https://www.weddingkart.co/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# RSVP Management

> Collect guest RSVPs via one-tap WhatsApp buttons — no forms, no links, no friction.

Guests confirm attendance with a single tap directly in WhatsApp. No browser, no form, no app to download. Their response is recorded instantly in your dashboard.

## How it works

When you send an RSVP request, each guest receives a WhatsApp message with interactive reply buttons:

* **Attending — 1 Person**
* **Attending — 2 Persons** (and up to 9 persons)
* **Unable to Attend**

The guest taps once. Weddingkart records the response and headcount immediately. An automated thank-you message fires back to the guest — no action needed from you.

## Why buttons outperform forms

Sending a Google Form link over WhatsApp is the most common RSVP approach — and the one with the lowest completion rate. The form requires guests to switch apps, wait for a page to load, fill in fields, and tap Submit. Each step is a moment where guests drop off.

WhatsApp reply buttons remove every one of those steps. Everything happens inside WhatsApp, with no typing and no loading. Response rates with button-based RSVP consistently reach 75–85%, compared to 40–50% with Google Forms. Buttons also work for guests of all ages and phone types — anyone who can read WhatsApp can tap a button.

## Send an RSVP request

<Steps>
  <Step title="Go to Announcements">
    Open the Weddingkart app and tap **Announcements** in the main menu.
  </Step>

  <Step title="Create a new announcement">
    Tap **Create Announcement** and select the **RSVP Request** category.
  </Step>

  <Step title="Choose a template">
    Pick a ready-made RSVP template from the list. If none of the existing templates fit your needs, you can request a custom template from the Weddingkart team.
  </Step>

  <Step title="Attach your wedding card (optional)">
    Attach your wedding card as an image or PDF. This appears above the RSVP buttons in the guest's WhatsApp message.
  </Step>

  <Step title="Select recipients">
    Choose individual guests, or select a guest group (for example, Bride's Side or Outstation Guests).
  </Step>

  <Step title="Send or schedule">
    Tap **Send** to deliver immediately, or choose a date and time to schedule the message for later.
  </Step>
</Steps>

## Track responses

<Steps>
  <Step title="Open the RSVP dashboard">
    Go to the **Wedding Homepage** and tap the **RSVP** tile.
  </Step>

  <Step title="Review response counts">
    Responses are grouped into three categories: **Attending**, **Not Attending**, and **Not Answered**. Headcounts update in real time as guests tap their buttons.
  </Step>

  <Step title="Export to a spreadsheet">
    Tap **Sync** to export all RSVP data to Google Sheets. The sheet includes guest name, response, headcount, and response date. You can also download an Excel file for offline use.
  </Step>
</Steps>

## Send reminders

To follow up with guests who haven't responded, resend the RSVP announcement. Instead of sending to your entire guest list, target only non-respondents using the auto-created **RSVP: Not Answered** group. Guests who already confirmed will not receive a second request.

The **RSVP: Not Answered** group updates in real time — the moment a guest responds, they leave the group automatically.

<Tip>
  Sending a second RSVP message to the Not Answered group typically pushes total response rates to around 90%.
</Tip>

## Best practices

* Send your RSVP request at least 3–4 weeks before the event to give guests enough time to respond.
* Follow up with a reminder 1 week after the initial message.
* After exporting, share the RSVP list and headcount totals with your catering and seating teams.

<Note>
  RSVP collection is included in the **Standard plan**. It is not available in the Basic plan.
</Note>

## Related pages

<CardGroup cols={2}>
  <Card title="Travel Tickets" icon="plane" href="/collect/travel-tickets">
    Collect guest flight and train tickets via WhatsApp.
  </Card>

  <Card title="ID Cards" icon="id-card" href="/collect/id-cards">
    Collect guest ID cards for venue security check-in.
  </Card>

  <Card title="Two-Way Chat" icon="message" href="/collect/two-way-chat">
    Reply to individual guest messages from the app.
  </Card>

  <Card title="Announcements" icon="megaphone" href="/announcements/overview">
    Send WhatsApp messages to all your guests.
  </Card>
</CardGroup>