> ## Documentation Index
> Fetch the complete documentation index at: https://www.weddingkart.co/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling

> Schedule announcements to send automatically at the right date and time

Scheduling lets you create an announcement now and set an exact date and time for it to go out. Weddingkart sends it automatically — no need to be online or take any action when the time arrives.

This is how professional event managers handle wedding communication: build the entire sequence upfront, schedule each message, and let the platform handle delivery while you focus on the event itself.

## How to schedule an announcement

<Steps>
  <Step title="Create your announcement">
    Build your announcement as usual — choose the type, select a template, fill in the variables, and optionally attach a PDF or image. You can use AI Announcements or create manually.
  </Step>

  <Step title="Choose Schedule for Later">
    Instead of tapping **Send Now**, tap **Schedule for Later**.
  </Step>

  <Step title="Pick the date and time">
    Select the exact date and time you want the message to go out. The scheduled time must be in the future.
  </Step>

  <Step title="Select recipients">
    Choose individual guests or one or more guest groups. When selecting multiple groups, choose how to combine them:

    * **All Selected** — the union of all selected groups; each guest receives the message once even if they belong to multiple groups
    * **Common in Selected** — only guests who appear in every one of the selected groups
  </Step>

  <Step title="Confirm the schedule">
    Tap **Create Schedule**. The announcement is now queued. Weddingkart will send it automatically at the scheduled time without any further action from you.
  </Step>
</Steps>

## Managing scheduled announcements

All your pending schedules are visible in the **Schedules** section. From there you can:

* **Edit** — change the send time, recipient groups, or targeting logic before the message goes out
* **Preview recipients** — see the exact guest list that will receive the message
* **Send now** — trigger the announcement immediately without waiting for the scheduled time
* **Cancel** — pause a scheduled announcement; it can be resumed later
* **Resume** — reactivate a cancelled schedule
* **Delete** — permanently remove a schedule

<Note>
  Cancelling a schedule pauses it without deleting it. You can resume it later if the timing changes. Deleting a schedule is permanent and cannot be undone.
</Note>

## Schedule status

Each schedule shows one of the following statuses:

| Status         | Meaning                             |
| -------------- | ----------------------------------- |
| **Pending**    | Scheduled and waiting to send       |
| **Processing** | Currently being dispatched          |
| **Completed**  | Successfully sent to all recipients |
| **Cancelled**  | Paused manually; can be resumed     |
| **Failed**     | An error occurred during sending    |

## Useful scenarios for scheduling

* **Save the date** — schedule weeks in advance so it goes out at the right stage of planning
* **Day-before reminder** — queue a venue directions message to send the evening before the event
* **Morning-of logistics** — schedule the "here's how to get there" message for 8 AM on the wedding day, so guests see it exactly when they need it
* **Baraat timing** — schedule a "get ready, the procession starts in one hour" message for the groom-side group only, one hour before the Baraat
* **Post-wedding thank you** — set up a thank-you message to send a day or two after the wedding

## Multiple schedules for one announcement

You can attach more than one schedule to the same announcement template. For example, you can send the same RSVP request to the bride-side group on one date and the groom-side group three days later — both from a single announcement.

You can also create a reminder sequence: send the first message 7 days before the RSVP deadline, a follow-up 2 days before, and a final nudge the morning of.

<Tip>
  Set up your full announcement calendar when you first configure a new wedding. Scheduling everything at once means you'll never need to remember to send a message at a critical moment.
</Tip>

## Time zones

All scheduled times are stored in UTC and converted to your local time zone for display. When scheduling, account for where your guests are located — a message sent at 9 AM in Delhi reaches guests in a different time window than guests in London or New York.

<Warning>
  Avoid scheduling messages before 8 AM or after 10 PM in the recipient's local time zone. Messages sent at unusual hours are often muted or ignored, and may signal to guests that your communication is disorganized.
</Warning>

## Related

<CardGroup cols={2}>
  <Card title="AI Announcements" icon="sparkles" href="/announcements/ai-announcements">
    Create announcements faster with AI, then schedule them
  </Card>

  <Card title="Announcement Packs" icon="box" href="/announcements/announcement-packs">
    Start with a pre-built sequence and schedule the whole pack at once
  </Card>
</CardGroup>